Senior Executive Assistant and Business Coordinator

The Guinea Group (TGG) are an expanding local business, who serve clients in Gladstone, in our wider region, and throughout the country.

The business is boutique, it is dynamic, and it is focused on professional service, positive culture, and quality delivery.

This is a big role, and one that will suit someone who has initiative, self-drive, urgency, a business focus, and a care factor for people (internal and external).

TGG provide leaders with the skills that they need to deal with the demands of leadership in 2024. We do that through training, coaching, consulting, and workshop facilitation.

Following a recent resignation, TGG are hiring a Senior Exec Assistant and Business Coordinator, who can take charge of the business duties to continue to grow the business and continue to serve our clients!

Job Responsibilities:

• Manages the scheduling and assigning of WORK TO ALL CONSULTANTS, including the Senior Consultant and CEO (Anton Guinea)

• Working with clients to ensure that they have a memorable experience with TGG - Priority 1
• Working with prospects (future clients) - Business Development to support the TGG growth - Priority 2

• Supports business operations by maintaining office systems and supervising administration staff
• Keeps the CEO informed by reviewing and analysing financial reports; business critical information; and identifying trends
• Maintains office services by organising office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
  Maintains office staff by recruiting, selecting, orienting, and training employees
• Maintains office staff job results by coaching, counselling, and disciplining employees, and planning, monitoring, and appraising job results
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analysing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed

Hours/Expectations:

• This will be a permanent part time or a casual role (TBD)
• 38 hour week
• Monday through Friday
• Based in Gladstone (preferably)
• Flexible to work later or earlier - to meet business requirements
• As this is a small business, leave needs to be coordinated with the overall team (and staffing)

Skills/Abilities:

• Communication skills
• People skills
• Tracking budget expenses
• Delegation
• Staffing
• Managing processes
• Supervision
• Developing standards
• Promoting process improvement
• Inventory control
• Reporting skills

Education, Experience, and Licensing Requirements:

• Any qualification in business or administration would be useful
• Experience in a dynamic office setting
• Proficiency with MS Office software

Please email a resume to